Terms and Conditions
Terms and Conditions
These Terms and Conditions govern participation in the St. Paul’s Co-ed Summer Portal 2026 Summer Programmes (the "Programme") organised by SPCC Services Limited (“SPCCS”) and its designated service providers (together, the "Organisers"). By submitting this application, you (the "Parent/Legal Guardian") agree to be bound by these terms on behalf of the participating student (the "Student"). Execution of this Agreement is a prerequisite for participation.
1. Application and Payment
1.1. Submission of this application constitutes an offer to register the Student for the selected Programme. A binding contract is formed only upon receipt of full payment and acceptance by the Organisers.
1.2. Programme fees are as stated on the priority registration interest form and application form. Fees include tuition, materials, meals, supervision, transportation during Programme activities and general insurance, but exclude transportation to and from the Programme venue, personal expenses and personal medical and accident insurance unless otherwise stated.
1.3. Payment must be made in full at the time of application to secure a place. Places are allocated on a first-come, first-served basis through a rolling screening process administered by the Organisers.
2. Programme Changes, Cancellation and Refunds
2.1. The Organisers reserve the right to make changes to the Programme schedule, venue, instructors or content, if necessary, without reducing the overall quality or duration.
2.2. The Organisers will issue a full refund under the following circumstances:
2.2.1. Insufficient Enrolment: If a minimum number of participants is not reached and the class is unable to be formed.
2.2.2. Unsuccessful Enrolment: If the Student's application is not accepted due to the selected class reaching full capacity or other admission criteria not being met.
2.3. Refund will not be granted under the following circumstances:
2.3.1. Force Majeure: If the Programme is cancelled due to events beyond the Organisers' reasonable control, including but not limited to natural disasters, pandemics public health emergencies, government restrictions, inclement weather or any other unforeseen circumstances that make it impossible or unsafe to conduct the Programme.
2.3.2. Parent or Student cancelling the Student’s participation in the programme after payment is made to secure a place on the programme.
2.3.3. Student is suspended from the programme due to misconduct.
2.4. In the event described under Clauses 2.2., the Organisers shall notify affected parents as soon as reasonably practicable. The Organisers shall not be liable for any additional costs incurred by the Parent/Student (e.g., travel, accommodation or incidental expenses).
2.5. All refunds will be processed within 30 days of the cancellation notice and may be subject to bank or administrative charges.
3. Code of Conduct
3.1. Students must conduct themselves with respect for others, including fellow Participants, Programme staff, and accommodation providers. Bullying, harassment, disruptive behaviour, or any conduct that interferes with others' experience or safety is strictly prohibited.
3.2. Responsible Use of Technology: During the Programme, the Student may use devices, AI tools and online platforms. The Student agrees to:
3.2.1. Use technology only for learning activities as directed by staff.
3.2.2. Keep login details private and not share them with others.
3.2.3. Be kind and respectful when communicating online.
3.2.4. Not download or install any software without permission.
3.2.5. Follow all instructions from staff regarding technology use.
3.2.6. Inform a staff member immediately upon seeing anything inappropriate.
3.3. Prohibited Items: The following items are strictly prohibited during the Programme and in boarding accommodations: alcohol, tobacco, vaping products, illegal substances, candles, incense, space heaters, hot plates, or any item deemed by Programme staff to pose a fire or safety risk.
3.4. The Organisers reserve the right to monitor device usage and restrict access to platforms if a student violates any of the above terms concerning Responsible Use of Technology.
3.5. The Organisers reserve the right to extend warnings to students who do not follow our code of conduct; and in the worst case scenario, reserve the right to suspend the Student from participating on the programme.
4. Waiver and Release
4.1. In consideration of being permitted to participate in the Programme, the Parent (on behalf of the Student and themselves) agrees to forever release, waive and discharge the Organisers (including SPCCS and its designated service providers, and their respective officers, directors, employees, agents and representatives) from all liability to the undersigned, their personal representatives, assigns and/or next of kin for any and all claims of whatever kind or nature, either in law or in equity, which arise or may hereafter arise from the Student's participation in the Programme.
4.2. This release applies to any type of claim, including property damage and loss, personal injury, emotional distress, illness, disability, death or any other suit and is intended to be as broad and inclusive as is permitted by the laws of the Hong Kong Special Administrative Region.
4.3. If any portion herein shall be held invalid, it is agreed that the balance shall, notwithstanding, continue in full legal force and effect.
5. Medical Treatment and Insurance
5.1. Disclosure of Medical Conditions: Parents/Guardians must disclose, in writing at the time of enrolment, any medical conditions, allergies, medications, or special needs relevant to the Student’s safe participation in the Programme (both day and boarding. Failure to disclose material health information may result in removal from the programme without refund.
5.2. Medication: Participants may only possess and self-administer prescription medication with prior written authorization from a parent/guardian and physician. All medications must be stored as directed by Programme staff. Programme staff shall not administer medication unless specifically agreed in writing in advance.
5.3. Insurance: The Organisers will provide general insurance coverage during the Student's participation in the Programme. Parents are strongly encouraged to obtain their own medical and personal accident insurance coverage for the Student. If the Student does not possess respective insurance coverage, the Parent will be financially responsible for all charges and fees incurred in the rendering of medical treatment.
5.4. Emergency Medical Authorization: In the event of an illness or injury requiring medical attention, Programme staff will make reasonable efforts to contact the Parent/Guardian. If a Parent/Guardian cannot be reached, the undersigned Parent/Guardian hereby authorizes Programme staff, in their sole discretion, to:
(a) Seek and consent to medical examination, diagnosis, treatment, hospitalization, or surgery for the Participant by licensed medical professionals; and
(b) Authorize any x-ray, anesthetic, or other medical procedure deemed immediately advisable by attending medical personnel.
5.5. Medical Treatment: The Parent agrees to forever release and discharge the Organisers from any claim whatsoever which arises or may hereafter arise on account of any first aid, treatment or medical service rendered in connection with the Programme. In case of medical emergency or injury, the Parent authorises the Programme's administration team to render first aid. The Parent waives and releases the Organisers from any and all liability for any and all injuries and illnesses that may occur during the Programme.
5.6. Financial Responsibility of Medical Expenses: The Parent further acknowledges and understands that they will be responsible for any and all medical and related expenses that may be incurred for any illness or injury that the Student may sustain during the Programme, including travelling to and from the Programme site.
6. Personal Property
6.1. No Insurance Provided: The Programme does not provide insurance for Participants' personal property, including but not limited to electronics, clothing, luggage, and valuables. Participants and families are strongly advised to secure their own personal property insurance or verify coverage under existing homeowner's policies.
6.2. Limitation of Liability: The Programme shall not be liable for any loss, theft, or damage to a Participant's personal property occurring during the boarding programme, except to the extent caused by the gross negligence or wilful misconduct of Programme staff.
6.3. Valuables: Participants are strongly discouraged from bringing valuable items (including expensive jewellery, large sums of cash, or high-end electronics) to the boarding programme. Any such items are brought at the Participant's sole risk.
7. Indemnity
7.1. The Parent agrees to defend, indemnify and hold harmless the Organisers from all claims, causes of action, costs, expenses, liabilities, losses or damages for any property damage, property loss or theft, personal injury, disability and/or death sustained by the Student (or caused by the Student’s acts or omissions) as a result of participation in the Programme.
8. Intellectual Property
8.1. All materials provided during the Programme, including curriculum, handouts and software, are the intellectual property of the Organisers, their affiliates and vendors and may not be reproduced or distributed without written permission.
9. Damages and Liability
9.1. The Student agrees to conduct themselves in a responsible and safe manner at all times while on school premises or during external site and company visits. The Student shall be liable for and shall pay the full cost of repair or replacement for any damage to property, facilities, equipment, or any assets belonging to the school, or any third party, where such damage is caused by the wilful, reckless, or negligent actions of the Student.
9.2. Damage to Communal Areas: Where damage occurs in shared or communal areas (including but not limited to classrooms, bathrooms, lounges, kitchens, hallways) and the responsible individual cannot be identified after reasonable investigation, the cost of repair shall be charged equally to all Students who had access to that area at the time the damage occurred. Students and Parents/Guardians agree to cooperate with Programme staff during damage investigations.
9.3. Parent/Guardian of the Student agrees to act as a guarantor and accepts joint and several liability for any sums due under this clause.
10. Disciplinary Action and Removal From Boarding
10.1. Breach of Rules: Any breach of the Boarding Code of Conduct, damage provisions, or other material terms may result in disciplinary action, up to and including immediate removal from the boarding accommodation and/or the entire Programme.
10.2. Removal for Cause: The Programme reserves the right to remove a Participant from boarding accommodations immediately, without refund, if the Participant:
10.2.1. Poses a safety or security risk to themselves or others;
10.2.2. Engages in illegal activity;
10.2.3. Causes significant damage to property;
10.2.4. Repeatedly violates curfew or other essential rules after warnings; or
10.2.5. Otherwise behaves in a manner that, in the Programme's sole reasonable discretion, makes continued participation untenable.
11. Financial Responsibility Upon Removal
11.1. If a Participant is removed for cause, no refund of programme or boarding fees will be provided. The Parent/Guardian remains responsible for all costs associated with the Participant's early departure, including any additional travel or accommodation expenses.
12. Boarding (Specific Terms and Conditions For Those Who Opt to Board):
12.1. Curfew and Supervision: Students must adhere to all curfews and check-in times as communicated by Programme staff. Overnight absences from the boarding accommodation are strictly prohibited without prior written consent from a parent/guardian AND express written approval from Programme leadership.
12.2. Visitors: No visitors, including other Students not assigned to the same room, are permitted in sleeping areas. All visitors must check in with Programme staff and comply with all accommodation rules. Overnight guests are strictly prohibited.
12.3. Quiet Hours: Students must observe designated quiet hours as communicated by Programme staff to ensure an environment conducive to rest and study.
12.4. Security of Accommodation: Students must ensure that all doors and windows are securely locked when leaving the accommodation and before retiring for the night. Failure to do so that results in security incidents or property loss may result in the Student and Parent / Guardian being held financially responsible.
12.5. Compliance with Accommodation Rules: Students and their guests must comply with all rules and policies of the boarding facility, or third-party accommodation provider. Any breach of these rules may result in disciplinary action, including removal from the boarding programme without refund.
13. Personal Information Collection Statement
13.1. By submitting this application, the Parent acknowledges and agrees that all data provided and any further data that the Organisers are authorised to obtain, will be used for purposes related to the processing, assessment and administration of this application in the context of the Programme.
13.2. Provision of data marked with an asterisk (*) in application form is mandatory. Failure to provide such data may result in inability to process the application.
13.3. The Organisers are committed to protecting personal data in accordance with the Hong Kong Personal Data (Privacy) Ordinance (Cap. 486).
13.4. Personal data provided in this application will be used by the Organisers for:
- Processing application, communication and administration of the Programme;
- Emergency contact and safety purposes;
- Internal record-keeping and evaluation;
- As otherwise required or permitted by law.
13.5. Personal data will be retained for as long as necessary for the purposes stated.
14. Data Collected During Programme Activities
14.1. Throughout the Programme, the Organisers may collect additional information about the Student, including but not limited to:
14.1.1. Academic work, projects and assessments
14.1.2. Participation records and progress reports
14.1.3. Behavioural observations and feedback from instructors
14.1.4. Communication through Programme platforms
14.1.5. Quiz or test results (where applicable)
14.2. This information will be used for:
14.2.1. Evaluating student progress and Programme effectiveness
14.2.2. Providing feedback to parents upon request
14.2.3. Internal quality improvement and curriculum development
14.3. The Organisers may retain anonymised or aggregated data for statistical, research or reporting purposes. Such data will not identify individual students.
14.4. By agreeing to these Terms, the Parent acknowledges and consents to the collection and use of Programme-generated data as described in this Clause 9.
15. Third-Party Platforms
15.1. The Programme may use external online platforms (e.g., coding tools, AI software) that require student account creation. By selecting the consent box in the application form, you agree to the transfer of the Student's name and email to those platforms solely for Programme access.
16. Marketing Consent
16.1. I agree to receive marketing communications from the Organisers by email, SMS, and/or WhatsApp about products, services, and promotional campaigns. I understand I can withdraw my consent at any time by clicking the unsubscribe link in any email or form of communication.
17. Declaration and Acknowledgement
17.1. I declare that the information given in support of this application is accurate and complete. I understand that any misrepresentation or omission of material facts may disqualify this application or, if discovered after acceptance, may result in removal from the Programme without refund.
17.2. I confirm that I have read and understood the general points pursuant to the Personal Data (Privacy) Ordinance as set out in the Personal Information Collection Statement.
17.3. I acknowledge and agree that I shall be jointly and severally liable with the Student for all financial obligations arising under these Terms, including but not limited to damage charges, medical expenses, and any costs associated with early departure or disciplinary removal. The Parent/Guardian guarantees payment of all such sums immediately upon demand.
18. Governing Law
18.1. These Terms and Conditions shall be governed by and construed in accordance with the laws of the Hong Kong Special Administrative Region. Any dispute arising out of or in connection with these Terms shall be subject to the exclusive jurisdiction of the courts of Hong Kong.